Part-Time Administrative Project Manager

Grace Frederick Design is looking for a part-time Administrative Project Manager to help keep our interior design projects, studio operations, and client communications organized and moving forward.

This role is ideal for someone who is highly organized, detail-oriented, proactive, and comfortable managing many moving pieces at once. We are looking for someone who enjoys systems, follow-up, scheduling, communication, and making sure nothing falls through the cracks.

This is not a design role. While an appreciation for interiors and beautiful spaces is helpful, the primary focus of this position is administrative support, project coordination, vendor follow-up, client communication, and studio organization.

Responsibilities include:

Managing project timelines, task lists, and follow-up items

Keeping project details organized across client files, vendor information, proposals, invoices, and schedules

Communicating with vendors, workrooms, receivers, installers, and other trade partners

Tracking orders, backorders, lead times, shipping updates, damages, and claims

Helping prepare and organize client proposals, estimates, invoices, and project documents

Scheduling meetings, site visits, deliveries, installs, and vendor appointments

Sending client updates and keeping communication clear, timely, and professional

Following up on outstanding quotes, approvals, payments, and product information

Helping maintain studio systems, checklists, calendars, and project management tools

Coordinating details before installations, photoshoots, client presentations, and project deadlines

Assisting with general administrative needs for the design studio as they arise

Helping create order and structure so the design team can focus on creative work and client service

The ideal candidate:

Is extremely organized and detail-oriented

Enjoys administrative work, follow-up, and systems

Communicates clearly, professionally, and promptly

Can manage multiple projects and deadlines at once

Is proactive and comfortable asking questions when something is unclear

Has strong computer skills and is comfortable learning new systems

Can write professional emails and keep communication polished

Understands the importance of discretion, client service, and follow-through

Is comfortable working with vendors, trades, and clients

Has experience in project coordination, office administration, design support, construction administration, purchasing, or a related field

Is calm under pressure and able to keep things moving without needing constant reminders

Details:

Part-time role to start

Approximately 15–25 hours per week, depending on experience and availability

Local to Charleston is strongly preferred

Some work may be done remotely once systems and expectations are established

Interior design, construction, or project coordination experience is a plus, but not required for the right person

Pay based on experience

Opportunity for the role to grow for the right candidate

To apply, please send a short introduction, relevant experience, resume and a few sentences about why you would be a strong fit for an administrative and project coordination role within an interior design studio.